Six-Month Self-Paced Course Policies
Your course may require you to take one or more exams. Because exams are the primary indicator of your mastery of a course, all exams must be taken in an approved, supervised location. If your course has a cumulative final exam, you must score 60 percent or higher on that exam to pass the course. For courses in which the final exam is not cumulative, the average grade on all exams must be at least 60 percent for you to pass the course. For an explanation of a specific course’s grading criteria, refer to the Syllabus in your course. Exams will not be mailed to testing sites or administered on the Texas State campus until we have received all assignments due before the exam and received any exams previously administered for the course. If you submit assignments online or if specifically required for your course, the Office of Distance and Extended Learning must receive official grades from your instructor for all prerequisite assignments before your exam will be mailed to a proctor or administered. If you are taking a final exam, you are acknowledging that your course work is complete as submitted. All assignments received by your instructor to date will be factored into the computation of your final course grade, and no further submissions will be permitted.
Scheduling Your Exam
You are responsible for arranging the time and location of your exam(s). Instructions for enlisting a proctor and scheduling an exam are available on the course TRACS site.
Testing on the San Marcos Campus
Students who live in or near San Marcos may take exams on the Texas State campus, at the Testing, Research-Support, and Evaluation Center (TREC). To schedule an exam, fill out the Test Request Form available online from the TREC website. A minimum of 48 hours notice is required to set up an exam with TREC. Fees are not required for enrolled students.
Testing on the Round Rock Campus
Students who live in or near Round Rock may take exams at the Texas State University Round Rock Campus Testing Center. To schedule an exam, fill out the Test Request Form available online from the Round Rock Campus Testing Center website. A minimum of 48 hours notice is required to set up an exam at this location. Fees are not required for enrolled students.
Testing away from the San Marcos or Round Rock Campus
Students who do not live in or near San Marcos may use other testing sites, including the Texas State University Round Rock Campus; however, the Office of Distance and Extended Learning must approve sites in advance. If you reside in Texas, consult Testing Sites in Texas for a partial list.
Proctors may be located in other correspondence or independent study offices and in college testing centers or private testing centers. Librarians and military educational service officers may also act as exam proctors. You are responsible for paying any proctor fees required at the location you choose. Out-of-country students may contact the closest U.S. school or embassy. If you need assistance locating an acceptable site, you may contact the Office of Distance and Extended Learning for assistance. The Office of Distance and Extended Learning reserves the right to reject unauthorized exam proctors.
Any student taking an exam at a location other than TREC should allow five additional weeks to meet any deadline. The Office of Distance and Extended Learning will send an exam to another location only after receiving a completed Exam Request Form for Off-Campus Testing, verifying the proctor and testing site, receiving all assignments (and receiving grades from the instructor if specifically required for the course), and receiving from your proctor any exam previously taken. If the chosen exam site charges a fee for administering the test, it is your responsibility to pay the fee. Regardless of location, you must present a valid photo ID before you will be allowed to take an exam.
Optional - Federal Express (FedEx) Mail Service
NOTE: This service is optional and only applies if you will NOT be testing on the San Marcos or Round Rock campus and wish to have your exam mailed using Federal Express (FedEx).
IMPORTANT: Before completing any of the requirements listed below for this service, please contact the Office of Distance and Extended Learning to confirm that: (1) your chosen proctoring site is an approved testing location and (2) you are eligible to take the examination being requested. Failure to contact our office to confirm these items could result in your FedEx shipping label expiring before we are able to send the examination, and could require you to purchase it a second time.
Students wishing to utilize this option must also complete an online FedEx request and provide the purchased shipping label to the Office of Distance and Extended Learning.
IMPORTANT: You may upload your FedEx label to your Exam Request Form for Off-Campus Testing or submit it separately to our office via email. If you've indicated that you intend to upload a FedEx label, we will not be able to mail your exam until the shipping label is received.
Please use the information below for completing the Federal Express form:
Please use the following to complete the "From Address" Section:
Company: Texas State University
Contact Name: Office of Distance and Extended Learning
Address: 601 University Blvd, ASBN-302
Zip: 78666 City: San Marcos State: TX
Package Type: FedEX Envelope
If you need assistance completing this form, please call the Office of Distance and Extended Learning at 512-245-2322 or 800-511-8656.